Behind
the scenes in every staffing agency is a team of payroll and billing
professionals who are often underappreciated for their contribution to the success
of the company. They are the ones who ensure that employees are paid invoices delivered
on time. They may also handle light collections and occasional payroll issues
as they arise.
Just
like the front office, your back office staff can benefit from the right
workforce management system. In fact, it can save your company more than 50% of
cost in terms of processing payroll and invoices.
Your
back office team will frequently deal with these 4 common problems:
- Missing Client Signatures
- Incorrect Pay Rate
- Missing Time Sheets
- Late Time Sheets
When
you keep in mind that your payroll department may have to key in all the data
by hand it can seem like common sense to find a way to automate the system. So
by connecting your front end software with your back end payroll system, you
can save both time and money in the long run.
At
NextCrew, we believe in creating a powerful eco-system within a company by
connecting both systems using our powerful open API.
Here
is how it works.
Once
an employee is placed on assignment and the job is confirmed, the system will
automatically create electronic time sheets. It will also notify both the
client and the talent. The pay rate will be automatically populated based on
the client information, the skill level, and the employee rate profile. Once it
is approved, it can be instantly exported into the invoice management and
payroll system
Many
of our clients use QuickBooks, either online or an enterprise version. Our
system can be integrated with QuickBooks so payroll and billing information is
automatically shared between front and back office. Then, it is a simple point
and click to run payroll and create invoices. But QuickBooks isn’t all we can
offer. Our system can also integrate with Paychex and other back office
management systems on the market today.
So,
if you want to be sure that your back and front office and integrated and
running smoothly, consider a workforce management system that handles all
aspects of your business. Contact NextCrew to learn more today!
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